Jobs closed from old quotes
Unsold estimates get a real sequence with comparable job photos, financing, and timing offers.
Automated follow-up that keeps working after the estimate
AA19 builds follow-up sequences that keep working after the quote goes out. Estimates and open jobs get contacted on a cadence until a decision lands, across text and email. Built for owners whose quotes go quiet. First sequences run live in week two, feeding the sales pipeline.
01The problem
The problem for a local owner.
Unsold estimates sit in a folder while someone means to call. AA19 keeps the cadence running with content that matches the job and stops the moment a human takes over.
02The build
What gets built.
- 01Unsold estimate sequences
- 02Dormant customer reactivation
- 03Seasonal service reminders
- 04Post-visit check-ins
- 05Financing and promotion nudges
- 06Multi-channel cadence across text, email, and call tasks
- 07Reply detection and hand-off
- 08Sequence performance reporting
What the first 30 days look like
- Week 1
Audit and system mapping
Every tool in use gets reviewed, the data inside it gets checked, and each handoff between office, field, and customer gets mapped end to end.
- Week 2
First working version live
The estimate follow-up sequence goes live on open quotes, with replies routed back to the person who priced the job.
- Weeks 3-4
Refinement and full rollout
Live jobs expose the edge cases. Rules get tuned, the rest of the team gets trained, and the build ships with documentation the office keeps.
03Connections
What it connects to.
- RoofingFirst on the street after a storm
- PaintingEstimates delivered same day
- Real EstateLeads answered in minutes
- InsuranceQuotes that close
- RemodelingScope written the same day
- PlumbingNo missed emergency calls
A system that learns the operation.
Automation with no memory repeats the same mistake at scale. AA19 preserves the correction, verifies output against the standard, and keeps a record of anything executed without a person. Governance stays with the owner: spend caps, approval thresholds, and escalation rules.
Three ways to solve this
Do it yourself
- Upfront effort
- Evenings and weekends spent wiring tools together and testing follow-up.
- Monthly cost profile
- Owner time, plus a subscription fee for every tool in the stack.
- Who maintains it
- The owner, and changes wait for a free evening.
- What happens when the season gets busy
- Follow-up slips first, since billable work wins the day.
Hire an agency or extra admin
- Upfront effort
- Discovery calls, onboarding documents, and steady direction from someone on staff.
- Monthly cost profile
- $2-5k+ retainers, or a salary plus payroll cost for an added admin.
- Who maintains it
- The agency, on their queue and their timeline.
- What happens when the season gets busy
- Turnaround depends on the retainer tier and the account manager's queue.
AA19 build
- Upfront effort
- A scoped build handled by AA19, with a few hours of owner input during discovery.
- Monthly cost profile
- Scoped build, then light maintenance.
- Who maintains it
- AA19 maintains the build, and the setup is documented so the business owns it.
- What happens when the season gets busy
- The system runs at the same pace, since nothing depends on a free hour.
| Do it yourself | Hire an agency or extra admin | AA19 build | |
|---|---|---|---|
| Upfront effort | Evenings and weekends spent wiring tools together and testing follow-up. | Discovery calls, onboarding documents, and steady direction from someone on staff. | A scoped build handled by AA19, with a few hours of owner input during discovery. |
| Monthly cost profile | Owner time, plus a subscription fee for every tool in the stack. | $2-5k+ retainers, or a salary plus payroll cost for an added admin. | Scoped build, then light maintenance. |
| Who maintains it | The owner, and changes wait for a free evening. | The agency, on their queue and their timeline. | AA19 maintains the build, and the setup is documented so the business owns it. |
| What happens when the season gets busy | Follow-up slips first, since billable work wins the day. | Turnaround depends on the retainer tier and the account manager's queue. | The system runs at the same pace, since nothing depends on a free hour. |
Proof
28%
Increase in enrollments, Interstellar Gymnastics · Santa Clara, California
AA19 rebuilt the website and connected performance tracking. Interstellar recorded 224 enrollments in the latest 30-day reporting period, up from 175 in the previous period.
Source: Interstellar Gymnastics' iClassPro dashboard. Comparison of consecutive 30-day periods.
04Outcomes
What changes after.
Dormant customers reactivated
Last service date and job type drive outreach at the interval that fits the trade.
Messages that sound like the company
Tone gets modeled from the owner's own approved messages, not a template pack.
Nothing sent twice
Replies, bookings, and human contact pause the sequence automatically.
05FAQ
Questions owners ask about this.
Will it sound automated?
Copy is modeled from approved messages the owner already sends, and QA checks tone before anything leaves.
How long do sequences run?
As long as the sales cycle warrants, from days for emergency work to months for large projects.
Does it stop when someone replies?
Yes. Any reply or booking pauses the cadence and notifies the right person.
Can it call as well as text?
Call tasks can queue for a human or route through an AI receptionist depending on the rules set.
What does this cost?
Every build is scoped to the business, sized to the systems already in place. A short consultation produces a fixed-price proposal before any work starts, no retainers required to get an answer.